Staff timesheets, earned pay and salary calculation

In production

From the timesheet to the payment list, on one platform.

A multi-company platform for businesses with salaried staff and subcontracted workers: it records the daily timesheet on a monthly grid or from the field by phone, turns Sunday and public holiday work into overtime by itself, and combines salary, earned pay, bonus, advance and garnishment in a single calculation.

Request a Trial Plans

Representative image Puantaj Pro Suite. Screens.

5 attendance codesAutomatic Sunday and holiday overtimeMobile timesheet by phoneDaily site trackingContracts and staff documents

Construction and contracting firmFor firms running crews on more than one site; who worked at which site on which day is recorded with the timesheet.

Workshop and manufacturingFor businesses with both salaried staff and daily-wage workers; both are calculated on the same screen, each by its own rule.

Business managing subcontracted crewsFor businesses that mark their daily-wage crews from the field by phone; holiday overtime and the payment list come straight from the timesheet.

How it works today

The timesheet is kept on a paper sheet or in Excel and added up line by line at the end of the month. The extra day's pay for someone who worked on a Sunday or a holiday is remembered by hand; when two holidays fall on the same day it is either forgotten or paid twice. Salaried staff and daily-wage subcontractors are calculated in separate tables, advances and garnishments are deducted somewhere else, and the answer to who worked at which site sits in yet another notebook.

What the product does

A monthly timesheet grid where each employee gets one code per day. Overtime is created by itself for anyone who works on a Sunday or a public holiday; salary, earned pay, bonus, advance and garnishment come together in one calculation, and the result becomes a bank and cash payment list. The field supervisor marks the day from a phone, and each day's site is recorded.

What changes. The month-end tally disappears, holiday overtime is neither forgotten nor paid twice, and the payment list comes straight from the timesheet. Who worked at which site on which day is available as a report.

How it differs from paper sheets and Excel

This product's competitor is not other software. It is the sheet that gets added up at the end of every month. Here is exactly where they differ:

Paper sheet and Excel	With Puantaj Pro Suite
Daily timesheet	A paper sheet or a spreadsheet, added up row by row at month end.	One code per day on a monthly grid; total days are calculated automatically.
Sundays and holidays	The extra day's pay is remembered by hand; when a Sunday and a holiday coincide it can be paid twice.	Marking 'Present' or 'Half Day' on a Sunday or public holiday opens the overtime record by itself; if both fall on the same day it is paid once.
Salaried and daily-wage	Salaried staff and subcontractors in separate tables with separate formulas.	Company staff on a 30-day basis of the monthly salary, subcontractors on their daily wage; calculated on the same screen.
Deductions	Advances and garnishments are remembered from elsewhere and deducted by hand.	Bonus, advance and garnishment records feed the period calculation; the net amount payable comes out on one line.
Payment	The amounts paid to the bank and in cash are worked out separately.	The bank/cash split is entered; the bank list is exported to Excel.
Sites	Who worked where on which day lives in a separate notebook, or is not recorded at all.	Each day's site is saved together with the timesheet; a per-site report is available.
Documents	Contracts and reports are filled in by hand from a blank template every time.	Fixed-term employment contract, resignation letter, absence report and pay envelope are filled from the employee record.

Daily timesheet

Paper sheet and Excel

A paper sheet or a spreadsheet, added up row by row at month end.

With Puantaj Pro Suite

One code per day on a monthly grid; total days are calculated automatically.

Sundays and holidays

Paper sheet and Excel

The extra day's pay is remembered by hand; when a Sunday and a holiday coincide it can be paid twice.

With Puantaj Pro Suite

Marking 'Present' or 'Half Day' on a Sunday or public holiday opens the overtime record by itself; if both fall on the same day it is paid once.

Salaried and daily-wage

Paper sheet and Excel

Salaried staff and subcontractors in separate tables with separate formulas.

With Puantaj Pro Suite

Company staff on a 30-day basis of the monthly salary, subcontractors on their daily wage; calculated on the same screen.

Deductions

Paper sheet and Excel

Advances and garnishments are remembered from elsewhere and deducted by hand.

With Puantaj Pro Suite

Bonus, advance and garnishment records feed the period calculation; the net amount payable comes out on one line.

Payment

Paper sheet and Excel

The amounts paid to the bank and in cash are worked out separately.

With Puantaj Pro Suite

The bank/cash split is entered; the bank list is exported to Excel.

Sites

Paper sheet and Excel

Who worked where on which day lives in a separate notebook, or is not recorded at all.

With Puantaj Pro Suite

Each day's site is saved together with the timesheet; a per-site report is available.

Documents

Paper sheet and Excel

Contracts and reports are filled in by hand from a blank template every time.

With Puantaj Pro Suite

Fixed-term employment contract, resignation letter, absence report and pay envelope are filled from the employee record.

Modules

Representative image Monthly timesheet grid. Screens.

Monthly timesheet grid

Employees in rows, days of the month in columns. Each day gets one of 5 codes: Present, Half Day, Paid Leave, Unpaid Leave, Absent. Sundays are highlighted; days outside the start and end date of employment cannot be edited.

Mobile timesheetThe field supervisor marks the day from a phone browser: one tap on a card for Present, plus Unpaid Leave and Absent. 'Complete the day' records everyone not yet marked as Absent. A mobile-only user sees no other screen.

Automatic holiday overtimeWhen 'Present' or 'Half Day' is marked on a Sunday or public holiday, an overtime record is created by itself (at half rate for a half day), and it is updated or removed when the code changes. If a Sunday and a public holiday fall on the same day, one record is opened, not two. 7 fixed-date public holidays come built in.

Salary and earned payFor company staff the daily rate is the monthly salary on a 30-day basis; for subcontractors it is the daily wage. Half-day rate, hourly overtime multiplier and daily working hours are the company's own settings.

Extra earnings and deductionsHourly overtime is entered one by one or in bulk; bonus, advance and garnishment records are included in the period calculation. The salary/earned pay report shows the net amount payable for each employee on one line.

Bank and cash paymentFor the period's net amount, the part paid to the bank is entered and the rest is calculated as cash. A bank list with name, national ID number and IBAN is exported to Excel.

Site trackingSites are defined with a short code; each day in the timesheet gets its own site, which can be assigned in bulk to everyone on a day or to one employee for the whole month. The site report shows who worked where and for how many days. It does not affect any calculation.

Staff documentsThe fixed-term employment contract is produced as a PDF; the resignation letter, absence report and pay envelope are printable. All are filled from the employee record, with province, social security workplace number, probation period and pay day taken from company settings.

HOW WE START

Four steps from a demo request to production use.

Demo request

Fill in the form or write to us directly. Tell us the size of your business and how you work today.
Live walkthrough

We show the product over a screen share, on data resembling yours. This is where the questions get asked.
Trial account

An account is opened for your business. You enter your own materials, prices and rooms and run one real job end to end.
Go live

If you decide to proceed, the account moves to the full version, your existing data is migrated and your users are set up.

Connections

ExcelTimesheet, salary/earned pay, bank/cash, site and staff lists export as .xlsx.

PDF documentsThe fixed-term employment contract is produced as a PDF with company and employee details.

Mobile browserNo separate app for the field; the mobile timesheet runs in the phone's browser.

PostgreSQLPostgreSQL in production, SQLite in development. Packaged with Docker.

Plans

The plan contents are below; we settle the figure based on company size and number of users in a call and send a written quote.

Plans

What buyers ask before they decide.

Can my data get mixed up with other companies?

No. Each company's data is separated in the database by its own identity, and queries enforce that separation. Every release is checked by automated tests that one company's records cannot be reached with another company's account.

Does it produce official payroll and social security filings?

No. Puantaj Pro Suite calculates the timesheet, holiday overtime, earned pay and payment split. Official payroll, social security declarations and tax calculation are the job of your accountant or payroll software; the timesheet and payment reports can be handed over as Excel files.

Can I import my existing staff list?

A staff list in table form can be imported. We look at your file and agree on the scope of the import together; it is not an automatic Excel import feature.

How many users can I add?

Users are added by the company administrator. A field supervisor can get a user that only sees the mobile timesheet screen; salaries and company settings stay with the administrator.

Are public holidays built in?

7 fixed-date public holidays come built in. Holidays whose date changes every year, such as Ramadan and Sacrifice Feast, are added to the shared holiday list; a day that is not on the list does not create holiday overtime.

Can I change overtime and pay rates?

Yes. Half-day rate, hourly overtime multiplier, daily working hours and Sunday/holiday overtime rates are your company's own settings and do not affect other companies.